Conveners Check List

Bookings:

a) Venue

b) Officials

c) First Aid Coverage

• Send Mary Jo Clark (mclark@torontowaldorfschool.com) an email with Tournament date and time so it can be placed on Google calendar.

• Update Tournament Registration Page.

• Send out email to membership no less than 1 week prior to registration opening letting them know page has been updated.

• Go into the posting and “Allow Comments” 5 minutes before it is to open.

• With three days remaining on the registration send out a reminder email to membership that registration has been open and is closing on…..

• Go into the posting and take “Allow Comments” off so to close the posting.

• Post tournament schedule above original posting on site. Inform participating teams via email that schedule has been posted.

• Send all invoices to Blaine for venues and Officials at least 5 business days prior to tournament starting.

• When the need arises for a coach’s meeting, itemize an agenda from suggestions sent in by participating coaches. The agenda should be sent to all participating coaches before the meeting date.

• provide officials with a schedule and guidelines. Deal with any questions pertaining to officiating.

• keep track of the league/tournament results and inform league of standings by reposting the schedule with results or weekly updates on site.

• prepare play-off schedule if necessary.

• prepare pre-season/pre-tourney information package; including relevant rules, schedule, directions, responsibilities of home teams and away teams and send to president and teams participating.

• provide summary of league or tourney prior to term end meetings.

• a) must be present during the entire event (excepting league play). b) Be informed of and act on any problems or questions that may arise during the season. This may mean quoting the appropriate sport guideline section or informing the Executive of a situation.

• Paperwork – Convener sheet electronically.(Can be found on the website under Home members area) Then mail copy of convener sheet, receipts to Blaine Seamone. 8569 Bayview Avenue, Richmond Hill Ontario L4B 3M7